Privacy Policy

Dental Website Management Plan

This Privacy Policy applies specifically to clients enrolled in WebDizzer’s Dental Website Management service. It explains how we collect, use, protect, and handle your information while providing website management, security, updates, and custom social media banners for your dental practice. We are committed to maintaining the highest standards of privacy and security especially because you handle sensitive patient information.

1. Information We Collect

When you join our Dental Website Management plan, we may collect:

Contact & Practice Information: Your name, practice name, email, phone number, and WhatsApp number.
Website Access Details: Login credentials to your website dashboard (used only for management, updates, and security).
Service Requests: Details you share when requesting updates, new pages, content changes, or social media banners.
Payment Information: Processed securely through PayPal (we do not store full card details).
Usage & Technical Data: Website performance logs, uptime data, and basic analytics to help us optimize your site.

We do not collect or store patient health records (PHI) ourselves. However, we may interact with your website forms and backend that could contain such data.

2. How We Use Your Information

We use the information solely to:

Deliver ongoing website management, security monitoring, and 24/7 uptime support
Perform requested updates and create custom social media banners (up to 3 per month)
Ensure your website remains HIPAA-compliant and secure
Communicate with you about service requests, banners, and important updates
Process your monthly subscription and billing
Improve the overall performance and user experience of your dental website

3. HIPAA Compliance & Patient Data Protection

We treat your dental practice’s website with full HIPAA awareness.
All team members who access your site are trained on privacy best practices.
We use encrypted connections (SSL), secure access protocols, and limit access to authorized personnel only.
We never sell, rent, or share patient-related data with third parties for marketing purposes.
Any incidental exposure to Protected Health Information (PHI) during maintenance is handled with strict confidentiality.

4. How We Share Your Information

We do not sell your information.

We may share limited data only with:

Trusted service providers (hosting companies, payment processors, or freelance designers) under strict confidentiality and HIPAA-aligned agreements.
Legal authorities only when required by law.

5. Data Security

We maintain strong security measures including:

Regular security updates and plugin management
24/7 uptime and threat monitoring
Encrypted data transmission
Restricted internal access to your website credentials

6. Data Retention & Deletion

We retain your information only as long as you remain an active client or as required by law. You can request deletion of your data at any time (subject to active service and legal obligations). Send your request to [email protected].

7. Your Rights

As a Dental Management client, you can:

Request access to the personal information we hold about you
Ask for corrections to inaccurate data
Request deletion of your information (after service cancellation)
Cancel your subscription anytime via PayPal or by contacting us

8. Changes to This Policy

We may update this service-specific Privacy Policy occasionally. Significant changes will be communicated to you via email or through your account.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your dental practice’s data, please reach out:

Email: [email protected]

We typically respond within 12 – 24 business hours.

Last Updated: May 14, 2026